Join Our Team as a “Admin Manager”
We are seeking a highly skilled Admin Manager to join our well-known company located in Zamalek. This role offers an excellent opportunity to grow your career in a dynamic environment.
Job Description:
Office Management
- Oversee the day-to-day operations of the office, ensuring a productive and efficient work environment.
- Manage office facilities, including space planning, maintenance, and procurement of office supplies and equipment.
- Coordinate with IT and other departments to ensure that office technology and communication systems are functioning properly.
- Implement and enforce office policies and procedures, ensuring compliance with company standards.
Administrative Support
- Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.
- Supervise and manage the administrative team, including receptionists, office assistants, and other support staff.
- Oversee the management of company records, ensuring accurate and up-to-date documentation and compliance with legal requirements.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation for staff and executives.
Procurement & Vendor Management
- Manage the procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
- Establish and maintain relationships with vendors and service providers, negotiating contracts and managing performance.
- Oversee the inventory management of office supplies, ensuring that all necessary items are stocked and available.
- Human Resources Administration
- Assist the HR department with administrative tasks, including onboarding new employees, maintaining personnel records, and managing employee benefits.
- Ensure compliance with labor laws and company policies, providing support for HR related initiatives and programs.
- Coordinate staff training and development programs in collaboration with the HR team.
Compliance & Risk Management
- Ensure compliance with local regulations, health and safety standards, and company policies.
- Manage insurance policies and claims, ensuring that the company is adequately protected against risks.
- Develop and implement contingency plans for emergency situations, such as natural disasters or security threats.
Budgeting & Financial Management
- Assist in the preparation and management of the administrative budget, ensuring that expenses are tracked and controlled.
- Oversee the processing of invoices and payments related to administrative functions.
- Prepare financial reports related to office operations and provide insights on cost saving opportunities.
Communication & Coordination
- Act as the primary point of contact for internal and external inquiries related to administrative functions.
- Coordinate with other departments to ensure alignment of administrative services with business needs.
- Organize company events, meetings, and conferences, managing all logistical aspects.
Job Requirements:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 5+ years of experience in office administration or management.
- Strong organizational and leadership skills, with the ability to manage multiple tasks and priorities.
- Excellent communication and interpersonal skills, with the ability to interact effectively with staff at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Experience in budgeting, financial management, and procurement.
- Knowledge of local labor laws, health and safety regulations, and compliance standards.
- Experience in facilities management and vendor negotiation.
- Familiarity with HR administrative processes and legal compliance.
- Ability to work under pressure and handle multiple tasks simultaneously.
- Fluency in Arabic, English.
- High level of integrity and commitment to excellence.
